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Challenge
A Microsoft research team approached Allyis with a problem: they had an existing Intranet site that was not meeting their needs for content organization and accessibility. Users could not quickly and easily find documents they needed to reference. The research team was also being required to migrate their site to Windows SharePoint Services for better version control and security. They wanted to create a SharePoint site that organized their existing content more effectively and was easier to use. However, while Windows SharePoint Services allows groups to work collaboratively in a secure environment, it also imposes limitations on functionality and design. Allyis’ challenge was to work within the limitations of SharePoint and migrate over 3,000 documents to the new site in a way that was well organized and easily accessible by their users.
Solution
Allyis’ developed a layout and navigation for the site using custom JavaScript embedded within the SharePoint template. Once the design was developed, Allyis migrated all 3,000 documents from a conventional folder structure on a file share to a series of SharePoint document libraries. To maximize discoverability of the documents, Allyis created over 70 of document libraries with 10 classifications for any given document, allowing users to more easily find the information they were seeking. Windows SharePoint Services does not require users to know HTML to publish documents; so once the initial migration was complete, users could easily add more documents to the libraries. In addition, the new site further leveraged Windows SharePoint Services’ features that index content and allow users to conduct full-text searches against the entire library of documents.
Key Benefits
Allows Microsoft team members to share files and work together more effectively and securely.
Migrated, within three weeks, over 3,000 documents to the newly designed Windows SharePoint Services site, while ensuring the organizational integrity of the new site.
Created a site that allows users to post documents without any prior knowledge of HTML.
Ensured documents could be posted in the correct document library with correct classifications, reducing ambiguity about where to post documents, and ensuring content would not accidentally be duplicated or stored in an incorrect location.
Products and Services
The Allyis team provided end-to-end support, including:
Technical Implementation | |
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Allyis designs, develops and supports solutions in the following areas to help organizations operate and excel in the next generation business environment.
Collaboration
Make it easier for people to work together, innovate, and find information.
Knowledge ManagementLeverage the power of business information, knowledge and expertise.
Business ProcessIntegrate processes, people, and information across lines-of-business or locations.
Business InsightsEnable agile and informed decisions with access to business intelligence and insights.
EngagementInspire adoption by ensuring users can easily access the people and information they need.
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